Team-BHP - View Single Post - How to have a successful and enjoyable meet

iraghava · 24th October 2006, 22:17

Excellent thread & suggestions Sam! I think it would be a great help to members who are willing to organise meets. I would also like to post a few suggestions regarding the same

Keep the Plan Simple

Keep the plan for the meet simple like let's meet at point X, spend some time getting introduced, checking out cars etc, then move onto a pub watch the race (if it's a GP weekend), drink, have dinner go home.

This way the members interested know the plan is finalised, what the venue is like & also the expense involved. Sometimes a very complicated plan leads to people backing out due to concerns over expense & also how much time they would be spending at the meet.

You obviously can have more elaborate plans but for that wait till a few meets have already been held, members have got to meet each other a few times, become friends & would be willing to go out of town for a weekend or something since not everyone is comfortable travelling with someone they've never met before.

Keep the Expenses Down

Do not select a venue which is expensive/high-end. Try & choose a venue which is decent and not pricey at the same time. Remember not all members are comfortable spending a couple of thousand bucks on a night out, so when deciding venues keep the expense in mind.

According to experience average expenditure per member should not exceed 300-500 rupees so as to keep all members interested in attending the meet.

Take Personal Responsibility

Just to elaborate what Sam has pointed out, 1 or 2 members should take personal responsibility for arranging the meet including doing a recce of the meeting spot, checking out the pub/bar/restaurant and making the reservations. DO NOT go only on recommendations from other members as they can be misleading at times, it is advisable to check out the venue(s) before the meet to make sure they are worthy and also to make reservations.

Take out the Effort to ensure attendance by members

Just as an extension to the earlier point, the organising members(s) need to make a personal effort by hounding the confirmed members via PM, email, phone calls etc. to make sure they all attend the meet. This is a very important part of organising a meet. I know it's cumbersome and time consuming but at most times this is difference between an Ok and a good meet.

And lastly as a request to all members who recieve Invitations/PM's/Emails/SMS's regarding meets and their participation PLEASE ATLEAST REPLY TO THEM. Do remember that the meet is orgainsed by a a fellow member to facilitate a meeting of like-minded people and not for his own interest. If he/she has taken out the effort of organising something like this please atleast have the courtersy of sending back a simple yes or no message.

24th October 2006, 22:17	#3 (permalink)
iraghava Distinguished - BHPian Join Date: Oct 2005 Location: Bhaiyyaland Posts: 8,030	Excellent thread & suggestions Sam! I think it would be a great help to members who are willing to organise meets. I would also like to post a few suggestions regarding the same Keep the Plan Simple Keep the plan for the meet simple like let's meet at point X, spend some time getting introduced, checking out cars etc, then move onto a pub watch the race (if it's a GP weekend), drink, have dinner go home. This way the members interested know the plan is finalised, what the venue is like & also the expense involved. Sometimes a very complicated plan leads to people backing out due to concerns over expense & also how much time they would be spending at the meet. You obviously can have more elaborate plans but for that wait till a few meets have already been held, members have got to meet each other a few times, become friends & would be willing to go out of town for a weekend or something since not everyone is comfortable travelling with someone they've never met before. Keep the Expenses Down Do not select a venue which is expensive/high-end. Try & choose a venue which is decent and not pricey at the same time. Remember not all members are comfortable spending a couple of thousand bucks on a night out, so when deciding venues keep the expense in mind. According to experience average expenditure per member should not exceed 300-500 rupees so as to keep all members interested in attending the meet. Take Personal Responsibility Just to elaborate what Sam has pointed out, 1 or 2 members should take personal responsibility for arranging the meet including doing a recce of the meeting spot, checking out the pub/bar/restaurant and making the reservations. DO NOT go only on recommendations from other members as they can be misleading at times, it is advisable to check out the venue(s) before the meet to make sure they are worthy and also to make reservations. Take out the Effort to ensure attendance by members Just as an extension to the earlier point, the organising members(s) need to make a personal effort by hounding the confirmed members via PM, email, phone calls etc. to make sure they all attend the meet. This is a very important part of organising a meet. I know it's cumbersome and time consuming but at most times this is difference between an Ok and a good meet. And lastly as a request to all members who recieve Invitations/PM's/Emails/SMS's regarding meets and their participation PLEASE ATLEAST REPLY TO THEM. Do remember that the meet is orgainsed by a a fellow member to facilitate a meeting of like-minded people and not for his own interest. If he/she has taken out the effort of organising something like this please atleast have the courtersy of sending back a simple yes or no message. __________________ Power corrupts. Absolute power is kind of neat.