Go Back   Team-BHP > Buckle Up > 4x4 & Off-Roading > 4x4 Excursions


Closed Thread
 
Thread Tools Search this Thread
Old 18th May 2010, 17:50   #151
Senior - BHPian
 
ex670c's Avatar
 
Join Date: Nov 2004
Location: Chennai
Posts: 2,454
Thanked: 1,789 Times
Default Suggestions

Quote:
Originally Posted by motocamp View Post
I agree with you, if the number swells to a very very big crowd things will become difficult.

I think a cap of about 25- 30 vehicles, which will be a huge number as it is.
Accomodation for 50 people would not be too difficult but the guys will have to sleep dormitory style and the women can have the two private bedrooms.
What do you guys think?

With this number of vehicles on the trail we might have to split the number into groups and assign group leads who are familiar with the terrain.

Like Pdev said splitting the gang up will actually be more of a logistics nightmare and no fun.

Instead we will all leave together and tackle the trail in convoy one behind the other.

That way we can help each other in the case of any event.

I am eager discuss things with all the guys coming for this weeks recce so i can post all the final details by mid next week.
Hi Kunal,

My suggestion is Please don't Cap the number of participants.

Keep a cut-off date for confirmation (by payment), those who are late can participate in the OTR and will have to fend for themselves.(Food & Boarding)

wrt. the Trail.

Assign a Leader and Tail for each set of vehicles(5-10) and have a staggered start, first batch leaves, followed by second batch after (10/15/20/30mins), and so on.

This way the participants will not have to wait for too long at the obstacles, and every one is with in earshot after the first few obstacles.

Regards,

Arka

PS - If possible you can tie up with a lodge/guest house hotel near by for boarding, in case the numbers shoot up.

Last edited by ex670c : 18th May 2010 at 17:53.
ex670c is offline  
Old 18th May 2010, 18:26   #152
BHPian
 
motocamp's Avatar
 
Join Date: Jul 2008
Location: pune
Posts: 456
Thanked: 99 Times
Default

Quote:
Originally Posted by ex670c View Post
Hi Kunal,

My suggestion is Please don't Cap the number of participants.

Keep a cut-off date for confirmation (by payment), those who are late can participate in the OTR and will have to fend for themselves.(Food & Boarding)

wrt. the Trail.

Assign a Leader and Tail for each set of vehicles(5-10) and have a staggered start, first batch leaves, followed by second batch after (10/15/20/30mins), and so on.

This way the participants will not have to wait for too long at the obstacles, and every one is with in earshot after the first few obstacles.

Regards,

Arka

PS - If possible you can tie up with a lodge/guest house hotel near by for boarding, in case the numbers shoot up.

Thanks for the suggestions arka.

I will use these valuable suggestions.

I had thought about assigning team leaders and doing staggered starts for obvious reasons and had planned to discuss it with some of the guys who have done the earlier recces the coming saturday.

The bit about the vehicle cap and cut off date is a excelent idea and i guess proven at TPC!

Guest houses will not work though as we are quite interior and places with boarding are a good way off.
motocamp is offline  
Old 18th May 2010, 18:39   #153
BHPian
 
gsferrari's Avatar
 
Join Date: May 2009
Location: Mumbai
Posts: 842
Thanked: 131 Times
Default

Staggered start is the way to go! For example

12 cars in Group-A led by Kunal/Tejas/Mohan : Start time 6:00am

Breakfast at 8:00am at suitable point on the trail

12 cars in Group-B led by Allan/Devang/Khan : Start time 7:00am

Breakfast at 9:00am at suitable point on the trail (and possibly re-group with Group-A)

Re-Group for lunch at 2:00pm

Proceed from there...

Just a thought.
gsferrari is offline  
Old 18th May 2010, 18:57   #154
BHPian
 
motocamp's Avatar
 
Join Date: Jul 2008
Location: pune
Posts: 456
Thanked: 99 Times
Default

A good idea...but food will be served hot at base breakfast on the trail will be difficult especially if it is raining.

Lunch however will be on the trail as heading back to base midway will be almost impossible.
motocamp is offline  
Old 18th May 2010, 19:16   #155
BHPian
 
genesis's Avatar
 
Join Date: Sep 2008
Location: Mumbai
Posts: 764
Thanked: 288 Times
Default

Quote:
Originally Posted by motocamp View Post
A good idea...but food will be served hot at base breakfast on the trail will be difficult especially if it is raining.

Lunch however will be on the trail as heading back to base midway will be almost impossible.
My suggestion would be to take a first crack at discussing the logistics during the recce this weekend and then putting a draft out to the experienced organizers for a review.

This thing will become a multiheaded hydra if we try to reach consensus post by post.

And btw my passenger has agreed to come without brainwashing! Going to Delhi this week to load her (the cj3b not the wife) on a truck.
genesis is offline  
Old 18th May 2010, 19:38   #156
BHPian
 
gsferrari's Avatar
 
Join Date: May 2009
Location: Mumbai
Posts: 842
Thanked: 131 Times
Default

Crap...I forgot about the rain!!!

I'll try to get you a large ice-box this recce. You can use it for keeping the lunch beverages cool.
gsferrari is offline  
Old 18th May 2010, 21:17   #157
BHPian
 
Join Date: Nov 2009
Location: Mumbai
Posts: 307
Thanked: 55 Times
Default

Quote:
Originally Posted by motocamp View Post
Devang , david, mohan , Behram and all the other guys confirm your participation lets have a blast at the AKC
Sorry for the late reply was out of town
Im in

David + 1
MM550
davids4x4mm550 is offline  
Old 18th May 2010, 21:36   #158
BHPian
 
motocamp's Avatar
 
Join Date: Jul 2008
Location: pune
Posts: 456
Thanked: 99 Times
Default

Quote:
Originally Posted by genesis View Post
My suggestion would be to take a first crack at discussing the logistics during the recce this weekend and then putting a draft out to the experienced organizers for a review.

This thing will become a multiheaded hydra if we try to reach consensus post by post.

And btw my passenger has agreed to come without brainwashing! Going to Delhi this week to load her (the cj3b not the wife) on a truck.

I will by mid next week have all the details posted.
  1. the cost per person
  2. Directions to the Farm
  3. The Itinerary
  4. Maximum number of people we can accomodate(Those who dont get accomodation could rough it out in tents pitched on the farm).
  5. The do's and dont's(dont worry we will have a few basic rules and i trust everybody will follow)
I would rather not have too many inputs as time is short and the actual planning on the ground is being done by one man ,plus everybody likes to do things differently.

If things happen perfectly great!

In all practicality this is highly unlikely and some minor glitches are to be expected.

But i Gaurentee you this.
  • A well planned trail with different terrain and obstacles which will test the skills of even the most expericenced guys.
  • Great Company!
  • Good food!
  • peace and quiet
  • Bonfires every night
  • Beautiful views
  • A river to swim in (for the Swimmers among us)
  • A learning experience.
motocamp is offline  
Old 18th May 2010, 21:37   #159
BHPian
 
motocamp's Avatar
 
Join Date: Jul 2008
Location: pune
Posts: 456
Thanked: 99 Times
Default

Quote:
Originally Posted by gsferrari View Post
Crap...I forgot about the rain!!!

I'll try to get you a large ice-box this recce. You can use it for keeping the lunch beverages cool.
Thanks Gs i can do with all the help i can get
motocamp is offline  
Old 18th May 2010, 21:40   #160
BHPian
 
motocamp's Avatar
 
Join Date: Jul 2008
Location: pune
Posts: 456
Thanked: 99 Times
Default

Confirmed vehicles and drivers participating
  1. Tejas classic +1 (arka)
  2. R32_GTR Jonga +1
  3. DkG Cj3b +1
  4. Genesis (CJ3b) +1
  5. Xtreme power gypsy/mm550?
  6. James mm550 +3
  7. Gs gypsy
  8. V 16 cj3b
  9. ladak Imran gypsy
  10. Kunal mm550 + 4
  11. amit mm550 +1
  12. Kishor +1
  13. Khan sultan gypsy +1
  14. Alok Gypsy+1
  15. Sabareesh - CJ500 + 1 or 2
  16. david mm550 +1
Confirmed co riders/shotgun
Gautam (BolBolero) + 2


Pending (99.99% will come):

1. Devang (Gypsy)
2. Mohan (Gurkha / Patrol)
3. Ibrahim (Gypsy)
4. Behram (Thar)
5. Bangalore gang - Jaggu, Red Liner, etc
6. Jeep Captain (Shibu)
7. Dannybhai + 3-4 Gypsies
8. Paras (hopefully should have a gypsy by then)
9. Hussain (Ford GPW/Kaiser)
10. Mustafa (Gypsy)
11. Cougar (Roy)
12. Amol (Kaiser)
13. Satan (Neville - Gypsy)[/quote]
motocamp is offline  
Old 18th May 2010, 21:41   #161
Senior - BHPian
 
jaysmokesleaves's Avatar
 
Join Date: Dec 2007
Location: Mostly Mumbai
Posts: 1,673
Thanked: 1,156 Times
Default

Guys why not make this a 2 weekend event!!
26-27th June followed by 3-4th July..!!
Double the fun.. it gives some the option of coming for the second weekend..
That way there isnt need for a cap on the attendees either..!!
jaysmokesleaves is offline  
Old 18th May 2010, 21:58   #162
BHPian
 
ladak.imran's Avatar
 
Join Date: Aug 2009
Location: Bombay
Posts: 290
Thanked: 6 Times
Default

I guess if Kunal splits the event into 2 weekends, then the guys from out of town may not be able to attend both the venues...
ladak.imran is offline  
Old 18th May 2010, 21:59   #163
BHPian
 
genesis's Avatar
 
Join Date: Sep 2008
Location: Mumbai
Posts: 764
Thanked: 288 Times
Default

Quote:
Originally Posted by jaysmokesleaves View Post
Guys why not make this a 2 weekend event!!
26-27th June followed by 3-4th July..!!
Double the fun.. it gives some the option of coming for the second weekend..
That way there isnt need for a cap on the attendees either..!!

Because there is a bunch of people coming from out of town who need to get back as well as the hassle of arranging logistics/catering again?

We can anyway go offroading the next weekend!
genesis is offline  
Old 18th May 2010, 23:32   #164
BHPian
 
fiery enzyme's Avatar
 
Join Date: Jun 2007
Location: TN 01
Posts: 412
Thanked: 23 Times
Default

I would love to come if someone has a spare seat.
fiery enzyme is offline  
Old 19th May 2010, 06:23   #165
BHPian
 
motocamp's Avatar
 
Join Date: Jul 2008
Location: pune
Posts: 456
Thanked: 99 Times
Default

Quote:
Originally Posted by jaysmokesleaves View Post
Guys why not make this a 2 weekend event!!
26-27th June followed by 3-4th July..!!
Double the fun.. it gives some the option of coming for the second weekend..
That way there isnt need for a cap on the attendees either..!!
This is just not possible the event is on the 25th 26th and 27th.

Let's look at it this way guys, I can accomodate roughly 45 people as per my calculation dormitory style, and have two private bedrooms which the ladies can use.

We will have to be good hosts and give the out of town guys who are driving down first priority for accomodation as they would have a long journey back home.

The bombay guys are tough and roughing it out will be good for their constitution
motocamp is offline  
Closed Thread


Thread Tools Search this Thread
Search this Thread:

Advanced Search


Similar Threads
Thread Thread Starter Forum Replies Last Post
Alfa Kilo Challenge : Rajasthan 2012/2013 motocamp 4x4 Excursions 32 26th October 2012 12:41
The 2011 Alfa kilo Challenge Conquered! motocamp 4x4 Excursions 80 6th May 2012 15:34
The 2011 Alfa Kilo Challenge! motocamp 4x4 Excursions 127 18th July 2011 16:26
The Alfa Kilo Challenge Conquered! motocamp 4x4 Excursions 121 10th July 2010 10:42
The Alfa Kilo Challenge event details. motocamp 4x4 Excursions 195 23rd June 2010 08:03


All times are GMT +5.5. The time now is 22:09.

Copyright 2000 - 2017, Team-BHP.com
Proudly powered by E2E Networks